We, Shree Vitthal- Rukmini Temple UK, use and process personal data collected from our patrons, supporters and volunteers. This enables us to manage our relationships, work more efficiently and raise funds effectively. 

Please read this Privacy Notice carefully, along with any other information mentioned, to help you understand how we collect, use, and store your personal information.

The Privacy Notice will tell you:

1. Who we are:

We are Shree Vitthal- Rukmini Temple UK, and we’re working with an objective to create the first-ever Vitthal-Rukmini temple outside India in the UK, bringing a piece of Indian spiritual heritage to Europe. 

Wherever we say ‘you’ or ‘your’, this means you or any authorized person who engages with us on your behalf. When we say ‘we’, us’ or ‘our’, we mean the Shree Vitthal- Rukmini Temple UK, which acts as data controller in respect of your personal data.

2. Where we collect information from: 

We collect information in the following ways:

• Information you share with us: We may obtain personal information from you when, for example, you sign up for one of our programs/events, apply to become a volunteer, take part in an event, donate to us or join our mailing/marketing list.
• Information from Third Parties: Sometimes, we receive information about you from independent third parties, but only where you’ve given them permission to share it with us. For example, fundraising sites like JustGiving might pass along your information. You should check their privacy notice when you provide your information to understand how they handle your information. Once we get it, it will be covered by our privacy notice as well as by the originating third party.
• Information in the public domain: We may obtain some information from publicly available sources such as Companies House, or open postings on social media such as Facebook and LinkedIn. This is not an exhaustive list of public sources.

3. Information we collect: 

The types of personal information that Shree Vitthal- Rukmini Temple UK collects may include:

• Your title, name, gender, and date of birth.
• Your contact details (address, email, phone number).
• Contact preferences.
• Information sourced from 
  • Your IP address, location, browser type and information on how you interact on our website.
  • Your bank or credit card details, in line with payment card industry standards; and,
• Any other information provided by yourself at the request of Shree Vitthal- Rukmini Temple UK.
• We collect your information so we can administer your activities as a volunteer. We ask for a few basic details such as your name, your home address, an email address and telephone number. We may ask to see documentary evidence so we can verify your identity. Once that’s done, we will only keep the relevant details, not a copy of your documents.
• In some cases, we’ll ask to check whether you have a criminal record using the Disclosure and Barring Service (DBS). We’d put you in touch with our relevant members within our organisation to arrange a check.
• In your interests, we may ask you to provide the contact details of someone we can get in touch with if you are involved in a medical or other emergency. Please make this person aware that their details have been passed on to us and will be destroyed as soon as your volunteering activity stops.
• Where appropriate, we may also ask your interests and motivation for supporting Shree Vitthal- Rukmini Temple UK, although we will never make this question mandatory, and only want to know the answer if you are comfortable providing us with that information.

4. What we do with your information:

We’ll only use your information where we have your consent, or we have another lawful reason for using it. If you support us, for example by donating, volunteering, registering to fundraise, or signing up for an event, we will mainly use your information to:

• Provide you with the information, activity, services, or products or that you asked for;
• Provide you information about other activity, services, or products we think might interest you where you have consented to being contacted;
• Administer your donation or support your fundraising, including processing Gift Aid;
• Send you surveys, and for market research;
• Invite you to events;
• Keep a record of your relationship with us and record the contact we have with you;
• Ensure we know how you prefer to be contacted; and
• Invite for volunteering opportunities

5. Legal basis for processing your information:

Under the GDPR and the DPA, we must have a legal reason to collect, keep and use your data. We rely on the following legal basis for processing your data:

• Consent 
• Legal obligation
• Legitimate interests

We process your personal data for our legitimate interests to allow us to run Shree Vitthal- Rukmini Temple UK as a charitable entity effectively and in pursuit of our objectives. When we process your personal information for our legitimate interests, we make sure to consider and balance any potential impact on you and your rights under data protection laws. We will always ensure that your personal data will not be used where our interests are overridden by the impact on you. 

The following are some examples of instances where we process your data for our legitimate interest:

• Direct marketing: We will send marketing and fundraising requests which further the aims and objectives of Shree Vitthal-Rukmini Temple UK and do not unduly impact on the rights of the individual.
• Profiling and analyzing information: We carry out limited profiling and research to help us understand our donors and potential donors to support objectives of the Shree Vitthal- Rukmini Temple UK. We may analyze personal information we collect about you, including how you have engaged with us previously, demographic information, and information in the public domain.

You can opt out of your data being used for profiling and analyzing the information by contacting the us by using the details in the “Contact us” section. 

6. Who we share information with: 

We are committed to protecting your data, and therefore it will never be sold to external organizations and will only be disclosed to those acting as agents and data processors carrying out work on our behalf. Where we enter a relationship with an external party, any such arrangements will be subject to a formal agreement between Shree Vitthal- Rukmini Temple UK and that organization to protect the security of your data. These Parties may include:

• Suppliers who send out communications on our behalf, such as invitations to our events. 
• Our data processors within the UK or India to enable us to deliver our objectives effectively.

   

7. Your rights: 

Under the GDPR, you have the following rights in relation to your personal data:

• Right to be informed (about what data we process, how we process it, why we process it and other key information)
• Right to request a copy of the information we hold about you
• Right to edit and update your information
• Right to request to have your information erased
• Right to restrict processing of your information 
• Right to object to processing of your information – including automated decision making and profiling
• Right to data portability
• When we use consent as our lawful basis you have the right to withdraw your consent at any time.

If you wish to exercise your rights, you can contact us by post or email or telephone using the details in the “Contact us” section.

8. How we keep your data safe: 

We aim to ensure that there are appropriate physical, technical and managerial controls in place to protect any personal information you may provide to us.  Despite all our precautions, no data transmission over the internet can be guaranteed to be 100% secure. So, whilst we will always strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us. As such we wish to draw your attention to this point, so that understand the risk.

9. How long we store your data for: 

We will hold your personal information on our systems for as long as is necessary for the relevant activities of the Shree Vitthal- Rukmini Temple UK and meet its objectives. If you request that we stop sending you marketing emails, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us. We won’t keep any information that we don’t need.

10. Contact us

If you have any queries about this Privacy Notice or any complaints with regard to the administration of the notice, please contact us at – 

Shree Vitthal-Rukmini Temple UK​

Website: vitthalrukmini.org.uk

Email: temple@vitthalrukmini.org.uk

Tel: +44 20 3925 0925

Mob: +44 7768679194

11. Further information :

The laws governing how your personal data can be used are:

• UK General Data Protection Regulation 
• Data Protection Act 2018

You can also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk to find out more or report a concern. The ICO is UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. 

By providing us with personal information, you consent to its collection and use as set out in this Privacy Notice. We aim to be clear, transparent and to use your information in a way that you would reasonably expect us to. 

If you have any questions about this Privacy Notice, please contact us by using the details set out in ‘Contact us’ Section. 

This Notice was updated in June 2025. We may update this Notice from time to time, so please check it regularly.